Dan
Yes, you can scan and email everything to the USCG as it is quicker and you can track the status via their website.
License Renewal Checklist
1) Complete an Application Form (fillable forms available at
USCG National Maritime Center)
2) All Mariners MUST complete a physical exam (CG-719K), which is subject to CG review for a fitness for duty determination, before a License will be issued.
Note: According to 46 CFR Part 10.215.d.1: a medical exam must be documented and of such scope to ensure that there are no conditions that pose an inordinate risk of sudden incapacitation or debilitating complication. These reports (46 CFR 215.f) must be submitted within 12 months from the date signed by the licensed medical professional.
3) You must complete a DOT 5 Panel Drug Test (CG-719P) from a certified lab or be enrolled in approved drug testing program. Please visit the USCG NMC website in regards to drug testing approved labs and tests.
4) When a License is issued, renewed, upgraded, or otherwise modified, the OCMI will determine whether the applicant is qualified. Certain additional training requirements or refresher training may be implemented that are required for renewal or raise in grade of an MMC.
5) TWIC Card You must have a TWIC and be able to send a copy with your renewal application. See TWIC Card above for more info.
6) Sea Service Requirements or equivalent as follows:
a. 360 days of appropriate service within the previous 5 years OR
b. 3 years out of the previous 5 years in a marine related field OR
c. Complete an the Mariners Learning System approved course for renewal OR
d. Complete an open book examination issued by the USCG for a $45.00 fee OR
e. Renew for continuity purposes only inactive status
7) User Fees paid to the USCG or to expedite processing, pay through
www.pay.gov and send your receipt with your application. Current fees are available on
USCG National Maritime Center
8) Copy of expiring MMC
9) Training certificates (if applicable) i.e. Radar Re certification, STCW etc.
10) Any other courses, assessments, or paperwork the USCG deems necessary.